Job Opportunities at the New Mexico Secretary of State’s Office

The New Mexico Secretary of State’s Office can’t function without great employees. We’re always on the lookout for talented, passionate people to join us. Employment with the New Mexico Secretary of State’s Office represents more than just a job – it’s an opportunity to make a difference and improve your state. Discover job opportunities by clicking on the Jobs link below and apply using the Apply button which takes you to the State Personnel Website.

Election Division Updates

CAMPAIGN FINANCE PROHIBITED PERIOD

Financial Disclosure Reporting Procedures

The Secretary of State has adopted a new administrative rule, codified as 1.10.31 NMAC, to establish uniformity in the filing and enforcement of the Financial Disclosure Act which will become effective on January 1, 2022.  This rulemaking authority was granted to the Secretary of State with the passage of House Bill 244 during the 2021 Regular Legislative Session.  The new rule is expected to aid office holders and others required to disclose financial and business interests in complying with state requirements.  Financial Disclosure Statements are due January 31, 2022.

Click HERE to read the new rule

Click HERE for more information on the Financial Disclosure Act

NOTICE OF PROPOSED RULEMAKING

The Office of the New Mexico Secretary of State (“Office”) hereby gives notice that the Office will conduct a public hearing to obtain public input on amendments to the Campaign Finance rule codified as 1.10.13 NMAC.

A public hearing will be held on February 8, 2022, from 9:00 am to 12:00 pm, at the PERA Building located at 33 Plaza La Prensa Santa Fe, NM 87507. 

The public hearing allows members of the public an opportunity to submit data, testimony, and arguments in person on the proposed rule changes detailed below.  All comments will be transcribed by a court reporter or recorded by audio recording.

Copies of the proposed rule and complete notice of rulemaking are available for download HERE. 

Copies of the rule may also be requested by contacting the Bureau of Elections by calling (505) 827-3600 or emailing kari.fresquez@state.nm.us. The proposed rule is also available on the New Mexico Sunshine Portal. Interested individuals may provide comments at the public hearing.

Instructions for Submitting Written Comment: Before the public hearing, written comments may be sent to Kari Fresquez, Director of Legislative and Executive Affairs, via email at kari.fresquez@state.nm.us, fax (505) 827-8403, or by regular mail at Attn: Kari Fresquez – proposed rule, The Office of the New Mexico Secretary of State, 325 Don Gaspar, Suite 300, Santa Fe, NM 87501. The deadline to receive written comment is February 7, 2022 by 5:00 pm.  All written public comments will be posted on the website throughout the written comment period at: www.sos.state.nm.us.

Business Services Division Updates

Important Notice

Revised Uniform Law on Notarial Acts (RULONA) is effective on January 1, 2022.

This change in law impacts every current and future commissioned notary public.

All notarial officers will be required to get new official stamps to meet new legal requirements, keep a mandatory journal of notarial acts, and pass a training examination before being recommissioned.

The new law also provides for notarial officers to apply with the Secretary of State to become authorized to perform remote online notarizations.

RULONA Statute
12.9.3 NMAC – Notarial Procedures
12.9.4 NMAC – Notarial Procedures REMOTE ONLINE

RULONA FAQs

Online Training Course

RULONA Notary Handbook

Updated Forms

Approved Remote Online Notary System Providers

Important Notice

New Legislation providing for the registration of Alternate Business Entity Names is effective July 1, 2021.  New forms to provide this information are now available on our website.  Our office will accept the old forms until July 15, 2021.  After this date, Business Services will no longer accept the old forms. 

For assistance on how to file alternate business names online, please call 505-827-3600.

Attention:

All Biennial corporate reports with a due date of April 15, 2021 will be automatically granted an extension to follow suit with the Federal tax extension granted on May 17, 2021 due to the COVID-19 pandemic.