Bureau of Election and Ethics Administration
The Bureau of Elections & Ethics Administration provides daily assistance in voter education, the New Mexico Election Code, federal statutory mandates and government ethics to citizens, public officials and candidates to adhere to federal and state law. As Chief Elections Officer, the Secretary of State must insure to secure the secrecy of the ballot, the purity of elections and guard against the abuse of the elective franchise. It is also the purpose of the Secretary of State to provide efficient administration and conduct of elections by maintaining uniformity in the application, operation and interpretation of the New Mexico Election Code and federal mandates.
The Secretary of State’s Office oversees all statewide elections to guarantee uniformity and compliance with state statute. For all statewide elections, the Secretary of State is responsible for the administration of the Financial Disclosure Act, the Campaign Finance Act and the Voter Action Act.
Business Services Division
- Farm Products Secured Interest Act;
- Notary Public Act;
- Public Utility Act;
- Uniform Facsimile Signature of Public Officials Act;
- Uniform Revised Limited Partnership Act;
- Uniform Partnership Act;
- Uniform Commercial Code-Secured Transactions;
- State Conservancy Districts;
- Trademark Act;
- Agent for Service of process of summons and complaints on (domestic and foreign corporations, domestic and foreign limited liability companies, non-resident motorists, unauthorized foreign insurers and non-residents under Owner-Residents Relations Act);
- International Wills;
- Registration of Trading Stamp Companies;
- Filing official Acts of the Governor such as: Executive Orders, Proclamations, Renditions and Requisitions, Pardons, Appointments to Boards and Commissions and compilation of the Governor’s Executive Record and Certification of a notary public’s commission.
Finance/Human Resources Division
- Human Resources handles employee recruitment and selection, classification and compensation, orientation, training, benefits, payroll, and labor relations.
- Finance is responsible for all financial aspects of the agency including budget preparation, monitoring contracts, federal grant tracking, reporting, reimbursements, accounts payable, accounts receivable, and the annual external audit.
Information Technology Division
The Information Technology Division is responsible for maintaining three mission critical applications within the Secretary of State’s Office including:
- The Voter Registration and Election Management System (VREMS) – VREMS is the centralized voter registration database utilized by all 33 county clerks across the state. It consists of voter data and history and produces all rosters and materials required for all city, county, and state elections conducted across the state.
- The Campaign Finance Information System (CFIS) – CFIS is the finance reporting system utilized by all candidates, political action committees, lobbyists, and lobbyist employers that are statutorily required to file and disclose expense and contribution information in support of governmental transparency.
- The Secretary of State’s Knowledgebase (SOSKB) – SOSKB is utilized for tracking a variety of data important to state commerce including partnership registrations, trademark registrations, Uniform Commercial Code (UCC) filings, service of process filings, and agricultural lien filings.