New Mexico

Secretary of State

  • Home
  • About Us
  • Tell Us What You Think
  • Contact Us
  • News
  • Events
  • Voter Information
  • Bureau of Elections Resources
  • Candidates, Lobbyists, Political Committees
  • Corporations
  • Business Services
  • Kids' Corner
  • Voter Registration
    • NMVote.org-Your Voter Information Portal
    • Register to Vote
    • Change Your Voter Registration
    • Cancelling Voter Registration
    • Changing Party Affiliation
    • Voter Registration Agents
    • Voter Registration Statistics
    • ERIC Project FAQs
  • Voting
    • Absentee & Early Voting
    • Military and Overseas Voters
    • Voters with Disabilities
    • Native American Voting Task Force
      • Native American Election Information Program
    • Voter Bill of Rights
  • Election and Party Information
    • NM Political Party Information
  • Find My Voter Registration
    • Find My Voter Registration
    • Voter Complaint
    • County Clerk Information
Popular Pages:
  • NMVote.org - Your Voter Information Portal565
  • Voter Registration Information400
  • 23 NM Federally Recognized Tribes in NM Counties134
  • List of 2019 Special Elections199
  • County Clerk Information111
  • Voter Information Overview83
  • Voter Registration70
  • Absentee and Early Voting67
  • Election, Ethics, and Voter Complaints41
  • Native American Languages in New Mexico32
  • Election Data
    • Election Results
    • Voter Data Information
    • Voter Data Request Form
    • Maps
  • Election Administration
    • Voting System Certification Information
    • Governmental Conduct Act
    • NM Administrative Rules
    • NM Election Handbook
    • NM Constitution
    • Local Election Act Information
  • Election Related Links
    • Follow The Money
    • Election Assistance Commission
    • Southwest Voter Registration Education Project
    • U. S. Census Bureau
  • Legislation & Resources
    • Signed & Chaptered Bills
    • Legislative Information
    • Election Resources
    • NM Constitution
Popular Pages:
  • Public Records Request51
  • Financial Disclosures Overview38
  • Roster of Professional Engineers and Professional Surveyors32
  • Financial Disclosures7
  • Candidates
    • 2018 Candidate Information
    • Primary & General Election Candidacy FAQs
    • Search or File Campaign Finance Reports
    • New Mexico Public Financing Guide for the 2018 Election Cycle
    • Ethics Complaint
    • Campaign Finance Reporting Information
    • Financial Disclosures
    • Campaign Finance Reporting Schedule
  • Lobbyists
    • Lobbyist Information
    • Search Lobbyist Index
    • Lobbyist Forms
    • Search or File Campaign Finance Reports
    • Lobbyist Guide
    • Harassment and Discrimation Resources
    • Lobbyist Registration Form Search
  • Political Committees
    • Political Committee Forms
    • Campaign Reporting Act
    • Search or File Campaign Finance Reports
    • Ethics Complaint
    • Campaign Finance Reporting Schedule
    • Campaign Finance Reporting Information
    • Independent Expenditures
  • NM Campaign Finance Information System
    • Search or File Campaign Finance Reports
    • Training Resources
    • Campaign Finance Reporting Information
    • Campaign Finance Random Report Examination
Popular Pages:
  • Campaign Finance Reporting Info293
  • 2018 Candidate Information132
  • Primary & General Election Candidacy FAQs61
  • Political Action Committee Information33
  • Ethics Educational Resources6
  • E-File & Online Services
    • Search Corporations and LLC's
    • E-File Corporate Report
    • E-File Domestic (NM) Limited Liability Company Formation
    • Limited Liability Company Address Change
    • Good Standing & Status Certificates
    • Request Copies
  • Domestic
    • Limited Liability Company (LLC)
    • Profit
    • Nonprofit
    • Domestic Cooperative Associations
    • Good Standing & Status Certificates
      • Sanitary Project Associations
    • Application For Reinstatement
    • Application For Tax Clearance
    • Cooperative Liscense Renewals
  • Foreign
    • Limited Liability Company (LLC)
    • Profit
    • Nonprofit
    • Foreign Cooperative Association
    • Business Trusts
    • Good Standing & Status Certificates
    • Application for Reinstatement
    • Application for Tax Clearance
    • Cooperative License Renewals
  • Resources
    • About Us/Corporations Overview
    • NM Corporation Statutes
    • FAQs
    • Business Resources
    • Family Friendly New Mexico
    • Customer Service Support
    • Contact Us
    • Harassment and Discrimination Resources
Popular Pages:
  • Corporations6472
  • NM Domestic LLC2454
  • Good Standing and Status Certificate Information and Fees1074
  • Business Services Overview648
  • Domestic NM For Nonprofit Corp568
  • Business Services Overview376
  • Foreign For Profit Corp508
  • Domestic NM For Profit Corp477
  • Foreign LLC436
  • Corporation Statutes354
  • Notary Public
    • Qualifications and Information
    • Notary Forms
    • Notary Fees
    • E-Notarization
    • Notary Public Handbook
    • Notary Public Training Video
    • Apostille Information
    • Apostillas y Certificados
    • Education and Resources
    • Notary Search
  • UCC's
    • UCC Home
    • UCC Forms
    • File a UCC Online
    • UCC Online Searches and Images
  • Partnerships
    • Information on Partnerships
    • Partnership Search
    • Partnership Forms
  • Other Business Services
    • Service of Process
    • Trademark Forms/Instructions
    • Trademark FAQs
    • Agricultural Liens
    • Oath of Office
    • Facsimile Signatures
    • Boards and Commissions
    • Confidential Address Program
    • Uniform Athletes Agent Act
    • Trademark Search
Popular Pages:
  • Corporations6472
  • NM Domestic LLC2454
  • Good Standing and Status Certificate Information and Fees1074
  • Business Services Overview648
  • Domestic NM For Nonprofit Corp568
  • Business Services Overview376
  • Foreign For Profit Corp508
  • Domestic NM For Profit Corp477
  • Foreign LLC436
  • Corporation Statutes354
  • History
    • Hispanic Culture
    • Native Americans
    • Past Secretaries of State
  • Government
    • Governor
    • Lieutenant Governor
    • Secretary of State
    • Government
  • State Symbols & Songs
    • State Symbols
    • State Songs
  • Other Links
    • Kid's Corner Overview
    • Geography
    • Coloring Book
Popular Pages:
  • State Symbols224
  • Hispanic Culture48
  • Native Americans20
  • Coloring Book21
  • New Mexico Government17
  • Governor9
  • Lieutenant Governor8
  • Secretary of State10
  • Government9
  • Past NM Secretaries of State7
  • Business Services Overview
  • Agricultural Liens
  • Apostille Information
    • Apostille Information
    • Apostillas y Certificados
  • Boards and Commissions
  • Corporations
    • Corporations Overview
    • E-File Corporate Reports
    • Corporation Forms and Fees
      • NM Domestic LLC
      • Domestic NM For Profit Corp
      • Domestic NM For Nonprofit Corp
      • COMMON FORMS
      • Expedite Filing Fees Schedule
      • Foreign For Profit Corp
      • Foreign For Nonprofit Corp
      • Foreign LLC
      • Sanitary Project Associations
      • Domestic Cooperative Associations
      • Foreign Cooperative Association
      • Cooperative License Renewals
      • Foreign Business Trusts
    • Certification and Other Copy Requests
    • Good Standing and Status Certificate Information and Fees
    • Search for a Corporation
    • Corporation FAQ's
    • Business Resources Info
    • Customer Service Support
    • Corporation Statutes
    • Contact Us
    • Family Friendly New Mexico Overview
  • Facsimile Signatures
  • Notary Public
    • Notary Division
    • Notary Public Commission
      • Notary Qualification and Information
      • Notary Application and Instructions
      • Name Change Application
      • Notary Public Change of Address Form
      • Duplicate Commission Certificate Form
      • Notary Public Complaint Process
      • Fees
      • E-Notarization
    • Authentications
      • Apostilles and Certificates of Appointment
      • Apostillas y Certificados (Spanish)
    • Important Notary Alerts
    • Publications
      • Notary Public Handbook
    • Education and Resources
      • Notary Public Basics Training Video
      • Notary Public Act
      • Notarial Definitions
      • FAQs
      • How To Perform a Notarization
      • Notary Reminders
      • Notary Precautions
      • Sample Notarial Certificates
      • Sample Notarial Certificates (Spanish)
      • Notary Education Vendors
      • Notary Information For Other States
    • Notary Forms
    • Notary Fees
  • Oath of Office
  • Partnerships
    • Partnership Forms
  • Trademarks
    • Trademark Forms & Instructions
    • Trademark FAQs
    • Registering a Trademark
      • Schedule of Classes of Goods and Services
      • Application for Registration of a Trademark and/or Service Mark
      • Application to Renew a Trademark and/or Service Mark Registration
      • Application for Assignment of a Trademark and/or Service Mark
      • Application to Change the Name of Registrant or Applicant on Trademark and/or Service Mark Registration
  • Service of Process
  • Uniform Commercial Code
    • UCC Home
    • Search Companies
    • Form Suppliers
    • UCC Forms
  • Other Business Services

Quick Contact

Feel free to give us a call and we will be happy to assist you with any questions or concerns.

Tell us what you think

Business Services

Operations Phone: 505.827.3614
Operations Fax: 505.827.3611
Corporations Phone: 505.827.4508
Corporations Fax: 505.827.4387

Elections

Phone: 505.827.3600
Fax: 505.827.8403
Toll Free: 1.800.477.3632

Hours

8:00 AM to 5:00 PM
Monday through Friday

Follow Us


Home > Business Services > Notary Public > Education and Resources > Notary Precautions

 New Mexico Notaries Public should be aware of the following precautions:

1.    A New Mexico "NOTARY PUBLIC" is NOT a "NOTARIO PUBLICO"
       and a New Mexico "NOTARY PUBLIC" is NOT equivalent to a
       "NOTARIO PUBLICO" as in Mexico and in Latin American countries.

    A New Mexico Notary May Not: 

  • Prepare Legal Documents
  • Counsel On Immigration Matters
  • File Immigration Papers
  • Or Use The Term "NOTARIO PUBLICO" Or Any Equivalent Non-English Term In Any Business Card, Advertisement, Notice, or Sign.

2.    A notary may not notarize a document that does not have a notarial certificate.
       A  non-attorney notary public shall not determine the type of notarial act or
      certificate to be used.

3.    Notaries should not notarize documents on which they are a signer or in which
       they are named.

4.   Notaries should not notarize documents or transactions to which the notary is
      a personal beneficiary (this does not include notaries acting in the scope of their
      employment for their employer, such as a secretary or an office clerk).

5.    Notaries may notarize documents when acting in a professional capacity, such as
       a professional advisor, counselor, agent, or attorney.

6.    Because of the notary's need to be impartial, he should avoid notarizing for
       family members or in any other circumstances when his impartiality
       can be questioned or challenged.  A notary cannot notarize his own signature.

7.    New Mexico notaries may only perform notarizations within the state's borders,
       and do not have authority to notarize any document outside of the state of New
      Mexico.

8.    Notaries must safeguard their seal by keeping it in a secure place when not in use.

9.    Although it is not required by law it is recommended that a notary public keep a
       permanently bound journal of his notarial acts.

10.  Documents which have been changed or altered with correction fluid or correction

       Tape should not be notarized:

  • Prepare Legal Documents
  • Counsel On Immigration Matters
  • File Immigration Papers
  • Or Use The Term "NOTARIO PUBLICO" Or Any Equivalent Non-English Term In Any Business Card, Advertisement, Notice, or Sign.

2.    A notary may not notarize a document that does not have a notarial certificate.
       A  non-attorney notary public shall not determine the type of notarial act or
      certificate to be used.

3.    Notaries should not notarize documents on which they are a signer or in which
       they are named.

4.   Notaries should not notarize documents or transactions to which the notary is
      a personal beneficiary (this does not include notaries acting in the scope of their
      employment for their employer, such as a secretary or an office clerk).

5.    Notaries may notarize documents when acting in a professional capacity, such as
       a professional advisor, counselor, agent, or attorney.

6.    Because of the notary's need to be impartial, he should avoid notarizing for
       family members or in any other circumstances when his impartiality
       can be questioned or challenged.  A notary cannot notarize his own signature.

7.    New Mexico notaries may only perform notarizations within the state's borders,
       and do not have authority to notarize any document outside of the state of New
      Mexico.

8.    Notaries must safeguard their seal by keeping it in a secure place when not in use.

9.    Although it is not required by law it is recommended that a notary public keep a
       permanently bound journal of his notarial acts.

10.  Documents which have been changed or altered with correction fluid or correction
       tape should not be notarized.

New Mexico Office of the Secretary of State
New Mexico Capitol Annex North / 325 Don Gaspar, Suite 300 / Santa Fe, NM 87501
 
Disclaimer - A Word of Warning
Despite our good faith efforts to be accurate, these pages and our databases may contain inadvertent errors. Please email us immediately if you notice an error. Also, please remember that website information is not a substitute for researching the law or for the advice of a competent attorney. 

© 2012 - 2019 New Mexico Secretary of State

SOS Webmaster
Loading...